For more information about importing items, see Import email, contacts, and calendar from an Outlook. By moving items to an Outlook Data File. When messages or other Outlook items are saved in an Outlook Data File. When your connection to the mail server is interrupted, for example, when you're on an airplane without WiFi or if your internet connection disconnects, you can still access all emails, calendar data, contacts, and tasks that have been previously downloaded.
You can read and compose messages, create appointments, and add contacts. However, your email messages won't be sent and no new messages will be downloaded until your internet connection is restored. When the connection is restored, changes are automatically synchronized, and the folders and items on the server and on your computer are identical again.
The first time you access a Group in Outlook, a new type of Outlook data file is created. This file has an extension of. All of this information is synchronized between your computer and the email server, so there is no need to back up this file or import it when you set up Outlook on a new computer.
The fastest way to open the folder where your Outlook Data Files. In right pane, click Account Settings , and then click Account Settings. Outlook Data Files. The offline Outlook Data File. Most data remains on the server; however, any items that are saved locally should be backed up. If you select to use a password for your data file, enter and verify it in this window.
Otherwise, click OK. Skip to main content. This browser is no longer supported. Download Microsoft Edge More info. Contents Exit focus mode. Error when you send, receive email or open Outlook Cannot find xxx. Passwords should be 8 or more characters in length. A pass phrase that uses 14 or more characters is better. It is critical that you remember your password.
If you forget your password, Microsoft cannot retrieve it. Store the passwords that you write down in a secure place away from the information that they help protect. If you select the Save this password in your password list check box, make a note of the password in case you need to open the.
Select this check box only if your Microsoft Windows user account is password-protected and no one else has access to your computer account. Important: Microsoft, your Internet service provider ISP , or your e-mail administrator does not have access to your password, nor can they assist you with recovering the contents of the.
The name of the folder associated with a saved data file appears in the Folder List. By default, the folder is named Personal Folders. To create a data file that is compatible with Outlook 97, 98, , or , you can create an Outlook Personal Folders File. The file format for this. Click Outlook Personal Folders File. In the File name box, enter a name for the file, and then choose OK. If you want to password protect your data file, under Password , type your password in the Password and Verify Password text boxes.
Introduction to Outlook Data Files. Back up your email. Manage and organize. Data files. Create an Outlook Data File. Enter a File name. To add a password, check the Add Optional Password box. About Outlook data files Outlook uses a data file to save items on your computer, the Outlook Personal Folders file. When you run Outlook for the first time, the necessary data files are created automatically.
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